Scheduled Prompts in Microsoft Copilot

Unlocking the Power of Scheduled Prompts in Microsoft Copilot

I am always on the lookout for ways to streamline workflows and enhance productivity. One of the latest features in Microsoft Copilot that has caught my attention is the ability to use scheduled prompts. This feature is a game-changer for anyone looking to automate routine tasks and ensure consistency in their work processes.

What Are Scheduled Prompts?

Scheduled prompts allow you to write a prompt once and have Microsoft Copilot automatically run it on a schedule you choose. The results are delivered directly into your Copilot chat, making it easier to stay on top of your tasks without having to manually input the same prompt repeatedly.

How to Set Up Scheduled Prompts

Setting up scheduled prompts is straightforward. Here’s a quick guide:

1. Open Microsoft Teams and the Copilot App: Ensure you are using the Work tab, which requires a Microsoft 365 Copilot paid licence.

2. Create Your Prompt: For example, you might ask Copilot to create a summary of your project’s progress over the past month using documents, emails, tasks, and meeting notes.

3. Schedule the Prompt: Click on the menu at the bottom of your response and select "Schedule this prompt." Choose how often you want the prompt to run and save the schedule.

Use Cases for Scheduled Prompts

Here are some practical examples of how you can use scheduled prompts to save time and stay ahead:

• Monthly Project Updates: Automatically generate a summary of your project’s progress, including achievements, blockers, and overdue tasks. This can be shared with stakeholders in a professional manner.

• Performance Reviews: Summarise your accomplishments, learning highlights, and feedback from the past month to prepare for your performance review meetings.

• Weekly Task Prioritisation: Identify key tasks from your recent emails, meetings, and documents, and create a prioritised list to focus on for the week ahead.

• Industry Updates: Stay informed about advancements in AI capabilities by scheduling prompts to search for updates from trusted web sources.

Why Use Scheduled Prompts?

Scheduled prompts integrate seamlessly into your workflow, ensuring that important tasks are not overlooked. They save you time by automating repetitive tasks and provide consistent results, which can be crucial for maintaining professional standards.

For more information, check out our YouTube tutorial on this feature. It provides a detailed walkthrough and additional examples to help you get started.

Happy scheduling!

Scott Brant

Founder, Your 365 Coach